Solved: Outlook back-up

Stew · 03-31-2009

Hi,

I’m trying to back up all my messages and folders in Outlook (2003). I got some advice from this forum a few months ago, but obviously I did something wrong because I ended up with an office Data File of just 265 KB, even though I have about five years of emails amounting to several thousand which I am trying to save.

I am particularly concerned because earlier today my screen suddenly went blue, loads of writing appeared which I couldn’t read fast enough – but part of it said “preparing to crash dump” or something like that, and my hard drive started going tick,tick,tick,tick, quite loudly. Nothing happened so I held down the power button and then rebooted. Everything seems to be okay but I was very worried for a few minutes!

Two other things that I’m trying to resolve:

My computer is from America, but I am British and don’t want to write in US English (no insult intended!). So how do I change my templates so Word and Outlook use UK English? I noticed that even when I change a file’s language, next time I open it, it is set to US English again.

And finally, how do I change Outlook settings so when I reply to an email my type isn’t blue?

Thank you in advance.

Stew

Jelly Bean · 03-31-2009

Hello Stew and welcome back.

I am not sure on how to do this myself but I have marked your thread as "Open" ready for someone to input and help you.

Jelly Bean.

DCiAdmin · 04-01-2009

Welcome Stew,

The proper way to backup Outlook is to create an Archive file (PST). Please see this knowledgebase article from Microsoft

http://office.microsoft.com/en-us/ou...875321033.aspx

Your default Language settings for MS Office can be changed by following this instruction from Microsoft

http://office.microsoft.com/en-us/he...884621033.aspx

And to change the Reply color in Outlook, go to Tools -> Options -> Mail Format -> Stationary & Fonts -> select Font under the Reply and change your color there. I would suggest selecting a different color than the default black for 1st e-mails as you would want your reply to *stand out* from the original.

DCiAdmin · 04-17-2009

Stew,

Are you still looking for assistance? If so, please post back.

Stew · 05-07-2009

Hi,

Thanks, DCiAdmin, for your reply and the information. Sorry for a long gap. Life took a sudden hectic turn, but at last, this morning I found some time to get my concentration on this.

Great – I downloaded the Personal Folders Backup tool and I now have a 628,945 KB pst file – that looks closer to what’s in my Outlook folders (last time I tried to back-up the files I ended up with around a 250 KB file, which I knew was wrong).

At last, I can write in UK English and I don’t get red lines underneath “colour” and it doesn’t auto-change “organise” to “organize”. And when I reply to e-mails, I’m writing in black type.

All problems solved

Thanks very much for your help!

Stew

DCiAdmin · 05-07-2009

Stew,

That's great news! And no worries about the delay - we all have lives outside of our computers. Happens to me as well.

I'll get this marked as ANSWERED. Good job!

03-31-2009	#1
Stew Bronze Member Join Date: Nov 2008 Posts: 54 PC Experience: Experienced	Outlook back-up Hi, I’m trying to back up all my messages and folders in Outlook (2003). I got some advice from this forum a few months ago, but obviously I did something wrong because I ended up with an office Data File of just 265 KB, even though I have about five years of emails amounting to several thousand which I am trying to save. I am particularly concerned because earlier today my screen suddenly went blue, loads of writing appeared which I couldn’t read fast enough – but part of it said “preparing to crash dump” or something like that, and my hard drive started going tick,tick,tick,tick, quite loudly. Nothing happened so I held down the power button and then rebooted. Everything seems to be okay but I was very worried for a few minutes! Two other things that I’m trying to resolve: My computer is from America, but I am British and don’t want to write in US English (no insult intended!). So how do I change my templates so Word and Outlook use UK English? I noticed that even when I change a file’s language, next time I open it, it is set to US English again. And finally, how do I change Outlook settings so when I reply to an email my type isn’t blue? Thank you in advance. Stew

03-31-2009	#2
Jelly Bean Stoooooopid Girl. Join Date: Feb 2008 Location: Swansea Posts: 12,804 PC Experience: None.	Re: Outlook back-up Hello Stew and welcome back. I am not sure on how to do this myself but I have marked your thread as "Open" ready for someone to input and help you. Jelly Bean. __________________ Rwy'n ceisio fy ngorau.

04-01-2009	#3
DCiAdmin Tech Team Leader Join Date: Sep 2008 Location: Heart of the US Midwest Posts: 7,508 PC Experience: Perpetual Student	Re: Outlook back-up Welcome Stew, The proper way to backup Outlook is to create an Archive file (PST). Please see this knowledgebase article from Microsoft http://office.microsoft.com/en-us/ou...875321033.aspx Your default Language settings for MS Office can be changed by following this instruction from Microsoft http://office.microsoft.com/en-us/he...884621033.aspx And to change the Reply color in Outlook, go to Tools -> Options -> Mail Format -> Stationary & Fonts -> select Font under the Reply and change your color there. I would suggest selecting a different color than the default black for 1st e-mails as you would want your reply to stand out from the original. __________________ DCiAdmin *PCHF Rules* / *PreWork* / *AfterWork* / *PCHF Downloads* / *System File Checker* Thank you for entrusting your system to PCHF!

04-17-2009	#4
DCiAdmin Tech Team Leader Join Date: Sep 2008 Location: Heart of the US Midwest Posts: 7,508 PC Experience: Perpetual Student	Re: Outlook back-up Stew, Are you still looking for assistance? If so, please post back. __________________ DCiAdmin *PCHF Rules* / *PreWork* / *AfterWork* / *PCHF Downloads* / *System File Checker* Thank you for entrusting your system to PCHF!

05-07-2009	#5
Stew Bronze Member Join Date: Nov 2008 Posts: 54 PC Experience: Experienced	Re: Outlook back-up Hi, Thanks, DCiAdmin, for your reply and the information. Sorry for a long gap. Life took a sudden hectic turn, but at last, this morning I found some time to get my concentration on this. Great – I downloaded the Personal Folders Backup tool and I now have a 628,945 KB pst file – that looks closer to what’s in my Outlook folders (last time I tried to back-up the files I ended up with around a 250 KB file, which I knew was wrong). At last, I can write in UK English and I don’t get red lines underneath “colour” and it doesn’t auto-change “organise” to “organize”. And when I reply to e-mails, I’m writing in black type. All problems solved Thanks very much for your help! Stew

05-07-2009	#6
DCiAdmin Tech Team Leader Join Date: Sep 2008 Location: Heart of the US Midwest Posts: 7,508 PC Experience: Perpetual Student	Re: Outlook back-up Stew, That's great news! And no worries about the delay - we all have lives outside of our computers. Happens to me as well. I'll get this marked as ANSWERED. Good job! __________________ DCiAdmin *PCHF Rules* / *PreWork* / *AfterWork* / *PCHF Downloads* / *System File Checker* Thank you for entrusting your system to PCHF!

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