Hello?

I work in the commercial department of multinational company with many suppliers and co-operators around the world. Last year the board of directors decided to provide the executives with portable computers. The problem that I face concerns the messages of electronic mail that are dispatched in the company?s server and downloaded in my portable computer.

The volume of the email messages that are being posted to the company?s dept
Is incredibly huge, everytime I logon the corporate server to download the messages received in my portable computer there comes the huge problem. Although the emails are being downloaded in my portable computer, it is impossible for me to run a search and filter the messages the way I need thus to see the messages that are important to me at that particular moment.

It is rather impossible for me to stay in front of a monitor reading each single email?Due to other professional obligations and responsibilities?and on the other hand
Tracing the emails that I need is a very important issue and directly connected with my position in the company.

There were several cases in the past where important messages been over looked and missed my attention, now my life is like a hell because I was forced to sacrifice part of my private, social and family life in order not to avoid same happen again.

I had request the board of directors to invest a small capital in order purchase a software that will give me and my colleagues the opportunity to import our own Keywords so that the email messages to be filtered and each one of us to be able Search message contents according to our needs at each particular moment but with much to my regret my request did not become acceptable.

Since a long time ago I am forced to read messages for a very long time, I read messages even during the night time, henceforth I have every reason to believe that I become exhausted?since I feel like a wreck!


Is there anyone who could make a recommendation, give me a solution or to
guide as to where I could find a reliable and affordable software application that will either collaborate with Microsoft Outlook, or an independent software application that will give me the opportunity to download the email messages (from company?s server into my computer) and store the emails in a database, so that for me to be able filter the email messages as per my predetermined categories and keywords??

My portable p/c is operating with Windows Xp , has Office 2003 and upto now
I use the Outlook. (I can not use the outlook to filter the messages..the keywords and the categories are so many?that will take me ages to insert them one by one!!

Thank you before hands for your assistance and wishing you all a Happy New Year!!

Hello and welcome to PCHF, we have a great team here and I am sure we will be able to point you in the right direction.

In future please don't post duplicate threads, if you are unsure which section to post it in simply put a comment like that in the thread and then a moderator would be able to move it.

• Can you not group email by certain addresses/domains or are the emails coming from lots of different companies?
• How often are you in the office compared to away from the office?

Do you filter things on the PC in the office or are you only using the portable PC now?

There is no way any software will be able to automatically predetermine what categories the emails should go into without you first telling it. Yes this means the only way you can do it would be one by one and it will take ages.
But once it is done it is done.

Alternatively have you tried using something like Google Desktop Search, this program will not automatically filter things but you can type in keywords to `search` for an email.
That could make it easier instead of sifting through the emails, you could search for the exact email you want.
http://desktop.google.com/

Take a look at the google search and let me know if it is something would help.

Otherwise I am sure other people may be able to offer alternative advise.

Hi Shipping Organizers,

My welcome to you as well. I have several questions regarding the way that mail is being sent to you.
As you are part of an organizaton, does your mail come through the company server prior to being forwarded to your PC?
Is there a firewall either on your server or on your PC that will allow you to block spam?

If the messages are all legitimate, why do you not use the sorting functionality in Outlook to find what you need? At the top of your view pane, you have a bar that says Arranged by (is defaulted to) Date, if you click on that bar you have a number of different options that you can sort your mail by. Custom is one of them.

If you could be more specific as to the types of mail, and how you need to sort I can give you more detailed instructions.

Look forward to your reply,

TTFN

LGW